邢唷��>� CE��B��欹�g� ��Mbjbj坻坻 40箤r\箤r\A��8F,r$�*��(�4��3*5*5*5*5*5*5*$^,�/Y*��Y*��n*��F��3*��3*��O'h�(��p瀰8稍��R�'*�*0�*�'�00e00 �(00��(��Y*Y*}��*��00��>�: SUMMER DBS FORM INSTRUCTIONS (For use with the Summer Session Department Budget/Schedule (DBS) form) Once the form has been submitted to Academic Personnel, you must notify them ASAP of any changes that take place such as a change in faculty assignment, cancellation of a course offering, change in the amount being paid to a faculty member, etc. Submission Please submit the forms electronically to HYPERLINK "mailto:academicpersonnel@wiu.edu" academicpersonnel@wiu.edu and in printed form on legal-sized paper. Department Name Use the division name within the college that will be responsible for teaching the summer classes. Budget Department Number List the appropriated department budget number (six digits) from where the position will be paid. Appropriated accounts used for personnel expenses always begin with a �1,� e.g., �111500.� The numbering system used by the Business Office for even and odd fiscal years for non-personnel expenses paid from appropriated accounts does not apply. Additionally, if a summer class is taught in the Quad Cities within the same department, a separate DBS form should be submitted listing those classes charging the Quad Cities budget account. Last Name/First Name Please list the last name followed by the full first name, as there are several faculty members across campus who work in different departments with the same last names. WIU ID Number Please enter WIU ID number only (do not use a social security number). Documents that contain social security numbers will be blocked by our email system and will not be sent. Budget Position Number/Classification Budget Position Number This number is a four or five character field, beginning with an alphabetic prefix of A, B, or F, followed by three numeric fields, followed occasionally with an alphabetic suffix in the fifth place, e.g., 慉001� or 慒001L.� Class Code The classification of an employee is the listing of his/her rank. When the type of position is faculty, it will require one of the following ranks: Lecturer (6139) Instructor (6135) Assistant Professor (6134) Associate Professor (6133) Professor (6132) Date Course is Scheduled The dates listed in this field should be the first date the class meets (pre-summer session with May dates, or summer session with June-July dates). The summer session will always be the period of time between spring and fall semesters. Sometimes a class may only meet six times or less. If that circumstance exists, please make a notation how many times the course will meet in each fiscal year. For example, a course meets two times in June and four times in July. FTE Monthly Salary The FTE monthly salary amount should be in WHOLE DOLLARS (no pennies) for salaried employees. Contract Costs Any costs for courses need to be charged to the proper fiscal year. A fiscal year runs from July 1 through June 30. If a course is taught during both June and July equally, 50% should be charged to each fiscal year. If more sessions are taught in one fiscal year than the other, please adjust the percentage accordingly. The amount for each fiscal year should be listed in whole dollars rounded to the nearest dollar. Aces The Academic Credit Equivalent should be listed in this section. STARS # This is the number assigned to a course for that course listing on MVS. This listing will give the specifics of the course, the number of credits given for the course, the time frame of the course, etc. Course # Please list the entire course prefix and number, i.e. RPTA 499. If a faculty member is teaching more than one class, a line should be devoted to each class that the faculty member is teaching. Section # Many times a faculty member will teach several sections of the same class. In those instances, each section should be listed on separate rows. For example, RPTA 499, section 001 and RPTA 499 section 002, etc. would each need a separate line. If a course section begins with a 慟,� it is a Quad Cities based course and will need to be submitted on a separate DBS form as it should be paid from the Quad Cities budget and not the departmental appropriated budget. Signatures The form should be signed first by the department chair and then submitted to the college dean for signature who will forward the form to Academic Personnel for processing. Additional Information Any course taught by retired faculty will need to be paid with a request to fill in Interview Exchange and an offering letter HYPERLINK "http://www.wiu.edu/provost/forms/offeringLetters/" http://www.wiu.edu/provost/forms/offeringLetters/ . Chairpersons will not receive additional compensation for teaching summer courses. Classes taught at the Quad Cities campus need to be paid out of the college抯 Quad Cities� budget. If a summer class is taught in the Quad Cities within the same department, a separate DBS form should be submitted listing those classes charging the Quad Cities budget account. Academic Personnel must be notified of any changes that take place such as a change in faculty assignment, cancellation of a course offering, change in the amount being paid to a faculty member, etc., Any time a special or unique circumstance exists on the DBS form, please include a notation on a separate sheet of paper. For assistance or help with any questions, please contact Academic Personnel at 298-2216. 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